Office Coffee Maker

Tips for Buying an Office Coffee Maker

Choosing the right coffee maker for your office is an important task and your choice will affect your employees, clients and visitors. A good coffee machine is a worthwhile investment for any business. Here are a few tips for buying an office coffee maker.

What Kind of Coffeemaker Do You Need for Your office?

There are so many different types of coffee machines to choose from:

  • Fully automatic bean to cup single serve
  • Multi-cup drip or filter machines
  • Single serve coffee makers that use pods or capsules with either a water tank or hooked up to      the water line
  • Commercial grade machines that brew multi-cup carafes
  • Commercial single cup or barista style espresso machine

Consider the Location of your Office Coffeemaker

Where is your machine going to be located? Do you want to offer hot water option for the tea drinkers? Is there a water line or will you and your colleagues have to refill the water tank? Don’t be scared of the water lines; they aren’t that complicated to put in if you already have a kitchen set up. Having a water line will save time and it is far less annoying than filling up the water tank all the time.


Think about capacity - how many people will be served each day. What are the highest use times and how many people would want to use the coffeemaker at the same time? When choosing the right machine think about how many cups of coffee can be brewed at once and how long it take to brew each cup.


If you aren't going with a single serve machine, think about how long it takes to brew a whole carafe. Single-serve machines would be a more popular option for a small office. Brewing coffee with any machine that uses pods or capsules requires minimal effort.

There’s no leftover coffee and nobody gets stuck with a cup of old and tepid brew. This is a very convenient option guaranteed to keep most office workers happy, especially if you provide a few different kinds of pods or capsules to keep everyone happy and well supplied with their favorite blend. 

A traditional coffee maker might be more suitable for a large office, especially if you want to keep the costs down. Style, size and price will vary widely, so consider your budget and how much coffee you will need at a time. The size of traditional coffee makers varies from two cups to 16 cups.

Lower-cost coffee makers won’t stand to heavy office use, so if you are going this route consider investing in a good quality machine. Also consider who is going to be cleaning it. How complicated is it to clean? Is it going to be one person’s responsibility or shared responsibility?

Stick with coffee makers that are easy to clean; nobody wants to take an hour each week to clean a complicated machine. Another factor to consider is whose responsibility is going to be buying beans, ground coffee or the pods and capsules.

Budget and Cost

What is your budget for coffee beans (or pods) and the machine itself?. Think about long-term costs - pods will cost more long-term than whole beans or ground coffee. Are you going to be limited to one coffee vendor or supplier? Don’t dismiss higher-cost machine right away, in the long-term it might be a better option.

Budget and Cost

It might save time when you are brewing coffee or need to clean it. Higher-cost industrial strength coffee makers might be more durable in the long run if you anticipate high volume. Commercial brewers will require a water line and professional installation and service. 

Taste, Convenience and the Impact on the Environment

Do you have coffee snobs in your office? How important is the taste of office-brewed coffee? There are some wonderful single serve coffee makers and some great industrial strength machines that brew an excellent cup of coffee.   Consider the convenience and ease of use.

Is the machine easy to use for an average person who is not a gadget geek? Are you going to have a dedicated person who is going to be making coffee for the entire office or is it individual responsibility? If each person in your office is going to be making their own coffee, the coffee maker needs to be easy to operate.

Think about the environmental impact of each coffee maker. Individual pods produce more waste so look into recycling programs available for each brand of pods and capsules. The simple manual options such as French press or pour over allow for maximum customization and eliminate waste. You brew small amounts of coffee at a time and there are no capsules to recycle.

There’s no need for a water line but you will need an electric kettle to boil water. With so many different options to consider, make a list of the features that are most important to you and your colleagues and start narrowing down your choices. We hope these tips for buying an office coffee maker will help you decide on the great coffee machine that’s right for you. Happy shopping!